Chief Financial Officer (Full-Time)

As of April 19, 2024

The historic Carolina Theatre of Durham is looking for a Chief Financial Officer to join our administrative staff. We strongly value a diversity of people and experiences and encourage candidates from all backgrounds to apply. Come join a developing team of individuals dedicated to the performing arts and the role the theater plays in the community. As a small non-profit organization there are many opportunities to get involved and learn about all aspects of this historic venue and its operations. You will play an important role in the evolution of the theater, providing financial analysis and insight to the CEO and Senior Staff required for the sustained growth of the organization. Reporting to the CEO, the Director of Finance/CFO will be responsible for all Financial and Human Resources activities of the theater. If you want to be a part of an organization striving to drive the cultural, educational, and economic vitality of the triangle this might be the job for you.

The Carolina Theatre of Durham, Inc. is a 501(c)(3) non-profit organization which manages the City-owned historic Carolina Theatre complex including the 1,100-seat historic Fletcher Hall and two cinemas which screen independent film, as well as festivals and retrospectives, 365 days per year and up to 3,500 screenings per year. The organization presents more than 90 Star Series performances per year in Fletcher Hall and provides more than 35 educational performances for more than 15,000 school children from 12 counties in our Arts Discovery Education series. Fletcher Hall is also home to several performing arts resident companies and hosts a variety of non-profit and commercial community events throughout the year. The theater supports a number of events designed to ensure the whole community can experience arts programming, including free offerings such as sensory-friendly and family programs. The theater will be celebrating a century in downtown Durham in 2026.

As a City-owned, nonprofit-run facility, we believe that our entire community should be welcomed and celebrated here. We are committed to approaching all our work, programs, and policies focused on ensuring that all voices are heard and valued and that each is respected and included. Our staff, volunteers, vendors, partners, and guests come from every imaginable walk of life. Diversity, equity and access for all are the focus we also expect from all with whom we work, contract, or partner.

Job Summary:

In addition to the management and oversight of daily and monthly financial operations the Director of Finance/CFO is responsible for the Human Resources functions and IT infrastructure oversight. A successful candidate should have extensive experience with management of accounting processes and financial reporting, strong people management skills, experience with Human Resources and IT infrastructure oversight.

Responsibilities and Duties:

•Manage the financial operations of the theater:

o Supervision and development of Staff Accountant

o Maintain accounting records in accordance with generally accepted accounting principles and non-profit best practices.

o Accounts Payable

o Recording of all the activities of the theater into QuickBooks Online, including but not limited to, ticket sales, concessions, cash management, vendor invoices, donations, payroll and fixed assets.

o Ensure the quality and comprehensiveness of the month end closing process.

o Ensure proper controls are in place and documented for all financial activities.

o Monthly Financial Statement preparation

o Act as backup for Staff Accountant on operational tasks.

o Serve as a trusted advisor to the CEO to steer company finances, ensuring budget alignment and performance optimization align with the organization's growth objectives.

o Manage the annual budget process and regular financial and cash flow forecasting updates, ensuring they reflect the organization's priorities and operational realities.

o Provide monthly financial reports to senior management and stakeholders, including variance analysis and commentary on financial performance.

o Files required tax forms with federal, state, and local government agencies.

o Coordinate the Annual Audit and preparation of the Form 990 with the auditors.

o Coordinate agenda topics with the Board Treasurer for the monthly Finance Committee meetings.

o Ensure that the CEO and the Board are aware of all relevant financial topics and risks.

o Together with external advisor, manage investment portfolio and ensure compliance with Board approved Investment Policy.

• Supervise HR processes:

o Supervision of HR/Office Operations Manager

o Payroll, Benefits, Compliance

o On-Boarding

• Manage relationship with IT services vendor, areas of focus:

o Cybersecurity

o Effectiveness of IT Infrastructure

o Staff hardware

Qualifications and Skills:

• Education - bachelor's degree in accounting (Master's Preferred). All degrees must be received from appropriately accredited institutions.

• 15 years' experience in Finance roles, HR & IT exposure preferred, preferably including in C-suite roles

• CPA Certification Preferred

• Familiarity with not-for-profit accounting and best practices

• Experience in a fast-paced, growing company and/or demonstrated effectiveness in a small organization where the role includes both strategic and hands-on responsibilities.

• Excellent written, oral, and organizational skills

• Systems: Quickbooks Online, Showare Ticketing, DonorPerfect, MobilBytes (POS tool)

• Excel - don't need to write code but you must be comfortable using excel for analysis and reporting, data visualization, pivot tables, and x-lookups.

• Curious, eager to learn and investigate issues - continuous improvement means change and adapting to change.

• Team Player - stuff happens, you should be prepared to step up and help out.

COMPENSATION:

This full-time, exempt management position includes health, dental, vision, disability, and life insurance benefits, a 403(b) retirement plan, and a very generous PTO program. Position Pays $120,000.

TO APPLY:

Please send COVER LETTER explaining how your experience specifically fits our job description and requirements, plus RESUME & REFERENCES in PDF Format to

To ensure correct routing, email subject should read: CFO

The Carolina Theatre is an Equal Opportunity Employer, values a diversity of people and communities, and strongly encourages qualified candidates from all backgrounds to apply.

Thank you!

Carolina Theatre of Durham

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